Administrative Support Specialist

Rapid City, SD
Full Time
Mid Level

Position Title: Administrative Support Specialist

Location: Rapid City, SD

Employment Type: Full-Time Shift - Thursday - Monday 

Salary: $35,000-$40,000

Project Solutions Inc. is seeking an experienced Administrative Support Specialist for an exciting opportunity to help support the U.S. Department of Housing and Urban Development (HUD).  We are always looking for hard working professionals to join our diverse workforce and gain experience on a large variety of projects.

Join a team of ever-growing professionals who look to make a difference on projects both domestically and internationally. Our organization is growing, and we believe your career should too! Build your future with Project Solutions, Inc.

Project/Position Overview:

HUD holds the mission of creating strong, sustainable, inclusive communities and quality affordable homes for all.  The mission of HUD entails working to strengthen the housing market to bolster the economy and protect consumers, meet the need for quality affordable rental homes, utilize housing as a platform for improving quality of life, build inclusive and sustainable communities free from discrimination and transform the way HUD does business.

The Administrative Support Specialist will assist the Project Manager in scheduling inspections, tracking inspections, communications with inspectors, invoices, attending meetings, documentation, and other duties to ensure the deliverables of the HUD project are being met.

Responsibilities and Duties:

  • Receive calls and maintain correspondence with inspectors.
  • Respond to inquiries and requests independently and makes appropriate referrals
  • Prioritizes and ensures follow-up on inquiries, requests, and referrals; assures that all communication is handled sensitively given the nature of the work.
  • Quality check, verify, and process inspector travel invoices for accounting accuracy. 
  • Develop, recommend, and implement office and operational procedures
  • Ensure that all tasks are meeting deadlines.
  • Organize and maintain records and files pertaining to inspections and inspectors
  • Compile and organize information and materials for meetings and decision-making
  • Ensure the confidentiality and integrity of information
  • Ensure that all files and records are well organized so that all parties may easily access information.
  • Use HUD’s scheduling system to schedule inspections.
  • Track and maintain assigned inspections using PSI tracking system.
  • Attend and document meetings.

Required Education, Knowledge, and Skills:

  • Minimum of five years of administrative or office management experience; preferably within a professional services firm or similar environment.
  • Written and verbal communication, problem-solving, and conflict resolution skills
  • Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook at the advanced level.
  • Maintain a valid driver's license.
  • Qualified applicant must be able to pass a background check.
  • Excellent written and verbal communication skills.
  • Experience in a wide range of customer service.
  • Ability to multi-task and prioritize in a fast-paced work environment.
  • Proven attention to detail and accuracy in documenting and reviewing.

Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

EEO/AA/M/F/Vets

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